Reviewing Audio & Video Files

How to create facts and citations for audio and video evidence.

Meg Hall avatar
Written by Meg Hall
Updated over a week ago

Casefleet supports multiple types of audio and video files and makes it easy to review them and create facts for your case chronology. 

This article covers:

A/V Reviewer Overview

To start reviewing an audio or video file, simply add it like you would add any other file to Casefleet by dragging and dropping the file onto the Sources tab or by selecting the file from the file select menu.

Processing audio and video files is automatic. You don't need to do anything other than upload the file. 

NOTE: A/V files can be very large, so you may need to connect to a high-speed internet connection to upload them. Once the file has been uploaded, processing and transcription can also take a substantial time to complete. You will see a progress bar indicating the current status until processing is complete.

In general, Casefleet does not recommend uploading a single file that includes more than two hours of recorded material. If your file is larger than this, consider splitting it into several smaller files.

Playback and Transcription

When you open an audio or video file, you'll see a playback toolbar at the bottom of the screen. From here, you can play and pause the video, adjust the playback speed, toggle mute, and adjust the volume.

Once processed, a transcript is automatically created of all speech found in your A/V files, which can be searched using Casefleet's powerful full-text search feature. You can show or hide the transcription window by clicking on the Transcript button in the menu bar at the top of the Reviewer.

To download the transcription as a Word document, click the Download Transcript button:

NOTE: The accuracy of transcription depends upon the quality of the audio in the original file.

As the file plays, your place will be highlighted in the transcription window so you can easily follow along. This is the default view. The "unlock scroll" button allows you to scroll the whole transcript. To skip the playhead to a particular place in the file, click on the desired word in the transcript.

Creating Citations for A/V Files

There are two ways to create new fact citations within the A/V document reviewer. 

  • The first and fastest way to create a fact is to select a portion of the transcription text. Simply drag your mouse over the text in the transcription window to highlight it. The text from the document will appear in the fact form box as seen on the left side of the screen. 

  • You can also create a fact by simply clicking the "Cite" button located in the menu bar at the top of the Reviewer. 

You can view all citations created for an A/V file by clicking the "Citations" button in the top menu bar.

Click here for more tips and tricks when creating facts via Casefleet's document reviewer.

Supported A/V File Formats

Currently, Casefleet supports the following types of audio and video files:

  • Video: .avi, .flv, .mkv, .mp4, .mpg, and .mov

  • Audio: .mp3, .wav, and .flac

NOTE: The following are the maximum file sizes for video and audio files:

  • Video: 5 GB

  • Audio: 400 MB

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